A character reference letter is a letter that speaks to someone's personality and also overall qualities. It's different than a professional reference, which focuses more on the work experience, skills, and also qualifications. Character references can be written by the friends, neighbors, family members, clergy, teachers, coaches, or anyone else who can describe positive traits about the person's character and also abilities.

When to Use a Character Reference.

Character references are usually requested for court hearings, in the child custody battles, immigration cases, parole board hearings, and other situations where someone's moral fiber can impact the decisions. A character reference letter of recommendation may also supplement professional recommendation letters for the jobs, university applications, volunteer positions, etc.

What to Include in a Character Reference Letter.

Here are key things the letter should address:

- How long and in what capacity have you known the person. For example, " I have been John's next neighbor for over 10 years."

- Positive personal qualities that illustrate the person's character, such as honesty, integrity, kindness, determination, and passion, etc. Provide specific examples when possible.

- Any adversity the person has overcome that demonstrates their perseverance, resilience, self-improvement, or other strengths. For example, " After immigrating to the U.S. with the limited English abilities, Mary worked tirelessly to learn the language and the culture while working two jobs and raising a family."

- Express your high opinion of the person and your unwavering support. For example, "I hold John in the highest regard, and without hesitation, recommend him for this position."

- Explain why you feel the person deserves the opportunity they are seeking and why the organization can trust them.

What Not to Include

Avoid discussing confidential health matters, disabilities, political or religious views, or any other personal details not directly relevant to the person's character. Also don't exaggerate or bend the truth. Make sure to disclose your relationship and any potential conflicts of interest.

How to Format a Character Letter.

- Address the letter "To Whom It May Concern” if you don't have a specific recipient. Then, use their name if you're writing it for someone’s application file.

- Structure your letter with an introduction, two to three body paragraphs, and a conclusion.

- Use a respectful, formal business letter format. Sign the letter and type your full name.

- Send the original hard copy with your signature. Additionally, you can email a scanned copy. This allows your letter to be available electronically for your own convenience.

Serving as a character reference is an extremely important responsibility. Your insights and observations about a person can directly influence many major decisions about their life or career. By showcasing someone’s strengths and their greatest potential, your letter may just be the decisive factor that gives them the opportunity they deserve.